GUIDELINES FOR KHARIF PROCUREMENT 2005-06
view to extend the benefits of Price Support Scheme to the
farmers, the purchase of
crops on minimum support price will commence w.e.f 1st
October, 2005. For this,
Bajra will be procured on MSP fixed by Govt. of India in
various regulated mandis of
In consonance with the directions issued by Govt. of India,
the Department has
detailed policy guidelines. Details of which are given
of production of Kharif foodgrains
As per estimates of the
Agriculture Department, paddy has been sown in an area of
about 10.25 lac hect. as against 10.00 lac hect. of
the previous year. The likely production of paddy may
be around 44.59 lac MT out of which about 36.00 lac MT may
arrive in various mandis of the State. Out of this,
about 10.00 lac MT paddy may be of Basmati and superior
varieties and about 26.00 lac MT Leviable.
Bajra is stated to have been
sown in an area of about 6.00 lac hect. and its production
is likely to be around 9.00 lac MT. It is expected
that about 2.30 lac MT Bajra may arrive in the mandis
of Haryana. If the prices of bajra tend to fall below
MSP, arrangements of its purchase on MSP will have to be
made and the Procurement Agencies (excluding FCI) will
effect the purchase of the commodity in the mandis allocated
(c) Other coarse
Jowar and Maize have been
sown in an area of 1.10 lac hect. and 20,000 hect.
respectively. Their production is likely to be around
30,000 MT and 52,000 MT respectively. However, as per
experience, their arrival in mandis may not be much
and there may not be any necessity of their purchase on MSP.
II. MAIN FEATURES OF KHARIF PROCUREMENT POLICY
Commencement of season
Govt. of India has
communicated vide letter No.156(ii)/2005-PY.1 dated
31.8.2005 that procurement of paddy (Kharif crops) will be
made from 1.10.2005 to 31.01.06.
MSP of Kharif crops & coarse grains
The MSP of various kharif
crops for the KMS 2005-06 is as under:-
= Rs. 570/- per Qtl.
= Rs. 600/- per Qtl.
Bajra & Jowar = Rs.
525/- per Qtl.
Maize = Rs. 540/- per Qtl.
& delivery of rice
The MSP of various Kharif
crops for the KMS 2004-05 is as under:-
560/- per Qtl.
590/- per Qtl.
515/- per Qtl.
525/- per Qtl.
Milling & delivery of rice
The leviable paddy purchased
by the Procurement Agencies will have to be got milled and
the entire custom milled rice manufactured from such paddy
will have to be delivered to Central Pool by the end of
Feb., 2006. Similarly, the millers purchasing
leviable paddy will have to give 75% rice manufactured from
such paddy to Central Pool by the end of Feb., 2006.
(d) Specifications of paddy
of India has communicated specifications of paddy and bajra
for KMS 2005 vide letter No. 8-6/2005-S&I dated 1.9.2005
sprouted & weevilled grains
Admixture of lower
Within the overall limit of
1.0% for organic matter, poisonous seeds shall not exceed
0.5% of which Dhatura and Akra seeds (Vicia species) not to
exceed 0.025% and 0.2% respectively.
(e) Specifications of rice
Maximum Limit (%)
Admixture of lower
Including 1% small brokens.
Not more than 0.25% by weight shall be mineral matter and
not more than 0.10% by weight shall be impurities of animal
Rice (both raw and parboiled) can be procured with moisture
content upto a maximum limit of 15% with value cut. There
will be no value cut upto 14%. Between 14% to 15%
moisture, value cut will be applicable at the rate of full
(f) Specifications of
Specifications of Bajra during
this season would be as under:-
Shrivelled and immature grains
Slightly damaged and discoloured
more than 0.25% by weight shall be mineral matter and not
more than 0.10% by weight shall be impurities of animal
g) Levy price/CMR price
of levy rice and CMR for the current season have not been
received so far and the same would
communicated immediately on receipt from Govt. of India.
However, the prices of levy rice and CMR
Govt. of India for KMS 2004-05 were as under:-
III. Mode Of Procurement Of Khariff Foodgrains and Coarse
All the Procurement Agencies will ensure that their staff
enters in the Mandis allotted to them on the
commencement of Kharif Marketing Season 2005.
In case the prices of paddy/bajra fall below MSP, the same
would be purchased on MSP as per specifications laid down by
Govt. of India
arrivals in record
The arrival of foodgrains and coarsegrains in Mandis
will be entered in PR-1 Register by the inspectorate of the
Food and Supplies Department. Such entries will also
be made by the staff of Market Committees in their own “H”
Register. The details of variety of foodgrains i.e.
paddy invariably should be given in the register alongwith
the details of owner of the foodgrains etc.. Simply
writing of paddy in record will not serve the purpose. The
categories of paddy viz. Common, Grade-A, Basmati etc.
alongwith their varieties must be mentioned.
CA, HSAMB has issued instructions vide memo No.
ME-1-2005/53408-513 dated 9.8.2005 to all the
E.O-cum-Secretaries of market
auction of heaps will be under taken everyday from
both sides of mandis at 10.00 a.m. and 3.00 p.m..
simultaneously. The offices of the Market Committees
will also remain open on all holidays i.e. Saturdays/Sundays
and gazetted holidays during kharif procurement season. The
Deputy Commissioners and all concerned will ensure that
auctioning of heaps takes place regularly and any violation
in this regard is not allowed to take place. The CA,
HSAMB’s instructions dated 9.8.2005 have also separately
been circulated by the Department to all concerned.
foodgrains & coarsegrains
The purchase of foodgrains and coarsegrains will be
made by the agencies on MSP strictly as per
parameters/specifications already discussed in the foregoing
paras. Procurement Agencies will ensure
that the farmers do not in any way get price lower than the
MSP and the farmers do not resort to any distress sale of
their produce. In case, however, any stocks arrived in
Mandis do not conform to specifications, the
same should be got improved by cleaning or blending with
good quality of foodgrains. In this connection, the
farmers will be advised/ educated by the staff of the Market
Committees as well as the Procurement Agencies.
The Procurement Agencies must ensure that the
purchase of foodgrains/
coarsegrains is made as per specifications and by
carrying out proper visual inspection of stocks. The
laboratory staff i.e. Head Analyst & Junior Analyst should
also be associated while effecting the purchase of the
foodgrains and coarsegrains. To ascertain
moisture contents in paddy, moisture meters may be kept in
every mandi by each procuring agency.
For the convenience of the farmers, two boards in
Hindi indicating specifications of paddy/bajra
as laid down by Govt. of India and the price payable should
be displayed at prominent and conspicuous places in each
mandi. In case of big mandis the number of such
boards may be increased according to need.
(iv). It would be the responsibility of the Procurement
Agencies to ensure that representative samples of foodgrains
and coarsegrains are properly drawn everyday in each mandi
and analyzed in order to determine its proper quality.
While ascertaining the quality of foodgrains and
coarsegrains, it must be ensured that the interest of the
farmers are fully protected.
(v). It is necessary for the Procurement Agencies to
exercise strict supervision and control at all stages of
operations so as to ensure that there are no malpractices or
manipulations in transactions of the procurement.
(i) The representative sampling of foodgrains and
coarsegrains be drawn/ analyzed daily to determine its
quality. For this purpose, a Register, should be
maintained in each mandi in which such samples together with
the results are entered. The register should contain
the columns such as date, time of drawing the sample, name
of the arhtias/farmers etc.. This register should be
maintained in each mandi/purchase center which can be
inspected by any visiting officer. A report giving
details of the samples so drawn be also sent daily to the
Headquarters of this Department.
(ii) The method of sampling of foodgrains as communicated by
Govt. of India vide letter No. 8-6-2005-S&I dated 1.9.2005
would be as under:-
(Common & Grade-A)
BIS No. IS:4333 (Part-I &II) 1967 and terminology
for foodgrains IS:2813-1995 as amended from time to
BIS No. IS:4333 (Part-I &II) 1967 and terminology
for foodgrains IS:2813-1995 as amended from time to
BIS No. IS:14818-2000.
BIS No. IS:14818-2000.
Cleaning arrangements in Mandis
The CA, HSAMB has already made mandatory for every Arhtia to
have an electric fan/ jharnas, sufficient labour, crates,
polythene covers etc.. This facility can be availed by
any farmer, whose produce is not conforming to the
prescribed specifications. The staff of the Market
Committees and Procurement Agencies must ensure that
every arhtia in the mandis has made arrangements of this
cleaning facility. The instructions in this regard
have already been issued by HSAMB.
un-necessary rejection of foodgrains and coarsegrains in
Complaints are generally received in some cases that
the stocks of paddy/bajra are rejected by the Procurement
Agencies on the plea that these do not conform to the
prescribed specifications and such stocks are purchased by
the trade at very low rates and then passed on to the
Procurement Agencies the next day or after a few days at the
procurement prices. The procuring staff have to be very
vigilant and take all steps to ensure that the farmers are
not exploited in any way and that there is no collusion of
any kind between the procurement staff and the trade.
Whenever the stocks of foodgrains and coarsegrains
are rejected by the Procurement Agencies it should be
personally verified and checked whether the stocks were
actually not in accordance with prescribed specifications
and were rightly rejected and that these could not be
improved by cleaning or otherwise. Further, in order
to ensure that the stocks rejected are really beyond the
prescribed specifications, samples of all such rejected
stocks should invariably be drawn and analyzed in the
District Food Grains Laboratory. A report about the rejected
stocks showing interalia the name of center, number of heaps
rejected and their quantity with the name of farmers and his
proper address as also the results of analysis may be sent
daily to the Director Food and Supplies Department, Haryana
committees for determining correct prices of foodgrains
A committee consisting of Inspector Food & Supplies/AFSO,
Secretary Market Committee or any official of the Market
Committee, representative of BCPA, representative of the
growers and local representative of FCI, Hafed, HWC, HAIC
and Confed be constituted in every mandi to determine the
quality of foodgrains especially in case of doubtful nature
and to settle disputes connected there-with.
The stenciling of bags on the purchase of
foodgrains/coarsegrains be made as in the case of wheat.
The paddy will be filled in new 50 kg. bag containing
35 kg. and bajra will also be filled in new 50 kg. bag
containing 50 kg..
Stitching of bags
The stitching of paddy bags be made manually and 14 to 16
stitches are to be made on every bag as per standing
instructions of Headquarter dated 17.4.1984. The
stitching of bajra bags should be double machine stitch or
manually stitched as per demand of FCI. In case
any deduction is made by FCI on account of poor stitching
etc., the recovery should be effected from the concerned
IV. ARRANGEMENTS MADE FOR PROCUREMENT
and allocation thereof
During KMS, 2004, 227 mandis were made
functional for the purchase of paddy. However, it has
been considered that those mandis/ purchase centres, in
which there was no arrival of paddy during KMS 2003 and
2004, may not be made functional during KMS
2005. Accordingly, 168 mandis for purchase of
paddy will be made functional this year. Similarly, for the
purchase of bajra, as against 40 mandis of the last year, 41
mandis will be made functional this year. One more
mandi namely Kaithal has been added for purchase of Bajra
this year. Allocation of these mandis
(paddy and bajra) amongst the Procurement Agencies will be
communicated to all concerned in due course. It
may be ensured that mandis are equipped with basic amenities
such as drinking water, electricity, pucca platform, sheds,
parking place etc.. After receipt of allocation of mandis,
the concerned Heads of the Procurement Agencies in the State
and the Districts will ensure that all mandis are
inspected and cleared well before the commencement of season
so as to facilitate uninterrupted procurement
Six Procurement Agencies will effect the procurement of
paddy namely: Food and Supplies Department 25%, Hafed
33%, FCI 15%, HAIC 9%, HWC 9% and Confed 9%. The
bajra will be purchased by the State Procurement Agencies
excluding FCI in the mandis allocated to them. The
staff of the Procurement Agencies will remain present in the
mandis on the day allocated to them and they will effect
purchase of foodgrains and coarsegrains in the event of
market price falling below the MSP.
The number of functional rice mills in the State is about
856. The millers may be buying leviable paddy as
well as doing custom milling of paddy purchased by the
Procurement Agencies. The rice millers doing the
levy/CMR work will be under obligation to adhere to various
terms and conditions and guidelines issued by the
The State Govt. agencies have made arrangements of gunny
bales of 50 kg. gunny bales which will be used for filling
foodgrains and coarsegrains as well as delivery of CMR.
FCI also has adequate stocks of gunny bales which will
be used for this purpose. The agencies also have
sufficient qty. of polythene covers, tarpaulins and
fumigants etc.. The agencies will have to ensure the
stocking of the packing material at the strategic points
well before the commencement of the season so that no
difficulty is experienced when the actual procurement
Cash Credit Limit and
payment to the farmers
The State Govt. is committed to make the payments to the
farmers within 48-72 hours. For this, cash credit
limit of Rs 836 crores for purchase of paddy and 126 crores
for purchase of Bajra is being arranged from Reserve Bank of
India. The allocation of funds would be communicated to the
Procurement Agencies [except FCI] in due course of time.
The Food and Supplies Department will place sufficient funds
at the disposal of DFSCs for this purpose.
For all the mandis Billing-Cum-Payment Agents will be
appointed as per requirement. These BCPAs will collect
the bills from all the arhtias and prepare one bill of each
day and will submit the same to the concerned agency for
payment. These BCPAs will ensure timely payment
to the farmers through arhtia, proper weighment of
foodgrains, maintenance of proper accounts of foodgrains
purchased, lifting the stocks from each kachha arhtia and
storing the same at storage points. Besides, BCPAs
will be responsible to perform their duties as per terms and
conditions of their agreement. They will be paid
commission @ Rs 0.15 for 50 kg. and Rs 0.11 for 35 kg.
filling as per sanction communicated vide letter No
RP-1-2005/16079 to 16085 dated 1.9.2005.
Labour & Transportation
The contracts of labour and transportation finalized during
the Rabi season 2005-06 will also be valid for the current
KMS, 2005-06. The concerned agencies and district
administration will ensure that the contractors function
smoothly and bottlenecks if any, are removed promptly.
Sufficient covered space is available in the State. It
is reported that 7.43 lac MT covered storage capacity is
already available and another space about 6.75 lac MT is
likely to fall vacant on the evacuation of foodgrains stocks
in the coming months. No constraints on this
front are likely to be experienced.
Food and Supplies Department will start functioning control
rooms at the State Headquarters as well as Distt.
Headquarters well before the commencement of the
season. Similarly, the Procurement Agencies will
also set up their own control rooms at their State
Headquarters as well as Distt. Headquarters. The
Procurement Agencies will ensure to communicate information
about the procurement to the control rooms of Food and
Supplies Department on day to day basis. The Food and
Supplies Department in turn will communicate the procurement
information to Govt. of India also on day to day basis
Deployment of staff
Each procuring agency will deploy sufficient staff in the
mandis allocated to them so that they resume the procurement
operation as and when warranted by the situation.
POLICY REGARDING CUSTOM MILLING OF PADDY
to ensure smooth operation of custom milling of paddy during
KMS 2005 procured by the State Procurement Agencies, the
following instructions shall be followed in letter and
spirit by the State Procurement Agencies:-
Paddy procured by the Agencies will be stored in the
premises of the allotted rice mills (Milling Committee) in
joint custody as per details given in subsequent paragraphs.
However, any Agency is at liberty to store paddy in its own
custody in view of the prevailing circumstances. The
responsibility for quality and quantity for the paddy
stored in own custody will be of the concerned Agency. The
paddy be stored preferably within 8 kms. in the rice
mills allotted to the Procurement Agencies. The handling
charges viz. transportation charges from mandis/purchase
centres to mill godowns within 8 KMS, shall be borne by the
Agency. However, in case miller lift paddy from mandi
at his own, the milling charges will be paid as sanctioned
by Govt. of India. Such paddy stocks are to be got
milled from the mills allotted by the Agencies at the
earliest possible so that Agencies do not incur avoidable
The paddy stored in the premises of the rice mill will be
under joint custody of the rice mill and the Agency/DFSC,
DFSO, AFSO, IFS and SIFS for which responsibility for
quantity and quality will be of the concerned rice millers
and the Agency/DFSC, DFSO, AFSO, IFS and SIFS. The
millers will ensure the storage of the paddy stocks of the
Agencies separately from that of his own purchase of
paddy stocks by erecting a physical barrier such as a
boundary wall or a proper and durable fencing.
Each miller will prepare in triplicate a pictorial chart/
sketch depicting the positioning of the stacks, stack No.
with the number of bags in each stack. He will retain
a copy of the above at his mill premises while the second
copy will be available with the Inspector Incharge/concerned
agency and third copy will be kept in the District Office of
the Procurement Agency.
The joint physical verification of the paddy stocks shall be
conducted on a fortnightly basis. The District Heads
of the Procurement Agencies and the millers will be
responsible in respect of quantity and quality of paddy
stocks found at the time of physical verification.
The physical verification reports will be submitted
regularly by the District Heads of the Agencies to the
Milling Committee as well as Heads of the Procurement
The State Govt. has constituted a Milling Committee under
the Chairmanship of Deputy Commissioner for every Distt..
The Distt. Heads of Procurement Agencies and one nominee of
Rice Millers, nominated by the Rice Millers
Association its Members and Distt. Food and Supplies
Controllers as its Member Secretary. Further an
officer from the Headquarters of one of State Procurement
Agency shall also participate in the proceedings of the
Committee. This committee will meet from time to time
(at least once in a week) for allocation of paddy to the
millers and reviewing the progress of custom milling of
paddy operations. The Committee will also ensure that
the time schedule for custom milling of paddy, the delivery
of CMR and levy rice to Central Pool and other terms and
conditions of the Agreement are adhered to.
Shifting of paddy
The surplus paddy, if any, at a centre will be shifted with
the approval of Milling Committee for its storage to the
nearest milling centre keeping in view the availability of
milling capacity. In case, the nearest centre does not
have adequate or surplus milling capacity, the surplus paddy
will be shifted to the next nearest milling centre and so
paddy is surplus as a whole in whole district, each
Procurement Agency will chalk out a detailed plan and shift
its paddy with the approval of the Milling Committee to the
nearest district in the State for milling, where adequate
milling capacity is available. The barest minimum
quantity of paddy should be shifted, which the Milling
Committee feels cannot be milled in the district and in
case, where it is found economically and advantageous for
the concerned Procurement Agency in specific case to shift
the paddy to the nearest milling centre out side the
district having idle milling capacity. It should be
ensured that paddy is shifted directly from the purchase
centre/mandi to the mill premises and no cross movement of
paddy stocks take place. The approval of shifting of
paddy be obtained from the concerned Head of the Procurement
Allotment of Rice Mills
Allotment of rice mills for custom milling of paddy
will be made by District Milling Committee. The rice
mills, which have satisfactorily completed entire milling of
paddy stocks during KMS 2004 and have delivered the
resultant rice, are to be considered as eligible for
allotment of paddy. All the allotments of rice
mills should be completed by 20th
September, 2005. The rice mills are to be
allotted to all the Procurement Agencies in proportion
to the paddy to be procured by them. In case, one agency
completes its milling of paddy stored with a rice mill and
does not want to get any more paddy milled then the same
mill can be formally allotted to other Agency by the Milling
A list of defaulter rice mill of all the Procurement
Agencies be prepared and the same should be submitted to the
Milling Committee. No defaulter rice mill (including
defaulting premises) shall be considered for allotment of
paddy. The default will be on the following counts:-
i). If a rice mill has to deliver CMR of any Agency
pertaining to the previous years.
ii). If lessee rice mill has to deliver CMR of the previous
years and the owner had given guarantee for the lessee, the
rice mill and the partners of both lessee as well as the
owner of the mill would be considered defaulter. In
every case, the guarantee of the owner of the eligible rice
mill will be mandatory for allotment of rice mill taken on
iii). If a partner of a lessee/owner rice mill becomes
defaulter and is a partner of a new/lessee rice mill, the
mill in question will not be considered for allotment.
iv). If a miller has misappropriated paddy or rice of the
previous years including KMS 2004 and criminal and civil
proceedings are pending against him.
v). Premises of a defaulter miller will be treated as
defaulter and no such mill even if leased out to any third
party by the defaulter owner/ previous lessee will be
eligible for allotment during KMS 2005.
vi). A defaulter mill not be permitted to deliver levy rice
under any circumstances.
vii). Only a miller having a valid electricity connection on
the date of commencement of KMS 2005 shall be considered for
allotment of paddy. The Agency will not store paddy in such
mill where there is no electricity connection ready on the
date of commencement of KMS 2005, even if the mill has been
Allotment of paddy
The allocation of leviable paddy purchased by the
Procurement Agencies, will preferably be allocated to
the millers, whose mill premises are safe for paddy storage,
are having boundary walls around the said premises and also
having gates. The paddy will be made to the rice
millers as under:-
Mills having capacity upto 1MT/hour - 2000 MT
Mills having capacity upto 2MT/hour - 3000 MT
Mills having capacity upto 3MT/hour - 4000 MT
Mills having capacity upto 4MT/hour or above - 5000 MT
No pick and choose policy will be adopted while allocating
leviable paddy to the millers. However, the millers
having dryers and sortex facilities can be allotted more
paddy on the recommendation of Milling Committee and with
the approval of Heads of the Procurement Agencies.
Besides, the District Milling Committee may, after due
consideration, allocate more paddy to the rice millers of
the District keeping in view the local conditions but this
will be so done with the approval of Heads of Procurement
Agencies. The following instructions should also
be adhered to before allotment of paddy:-
Minimum 100 tonne of paddy shall be released in every
period of five days, excluding Sundays and holidays, to the
miller having one tonne capacity against receipt of cheque/s
and two sureties for milling. The next lot of paddy
shall be released on the delivery of rice to FCI
manufactured out of paddy of previous lot.
Paddy should not be allotted to those rice millers,
who failed to deliver CMR during previous KMSs or
mis-appropriated paddy/rice stocks.
The rice millers against whom civil/criminal
proceedings have been initiated, should be black listed
alongwith their mill premises.
The paddy should be allotted to the millers in equal
proportion depending upon their capacity so that no rice
miller get paddy more than his milling capacity.
Preferably one rice mill be allotted paddy of one
agency exclusively so that millers get paddy of one agency
at a time.
Paddy should not be allotted to defaulter
millers as mentioned above and whose reputation as well as
financial position is poor.
The dues of the agencies against the rice millers be
got adjusted in consultation with FCI, against their due
payments on the deliveries of levy rice.
Paddy be allotted to those rice mills, which are
taken on lease, after taking cheque/s for Rs. 10.00
lacs and two sureties of equal amount in addition to the
cheque/s of Rs. 10.00 lacs and two sureties from millers
other than lessee.
Paddy may not be given in advance without obtaining
cheque/s and two sureties of Arhtias of mandi/ purchase
The paddy stocks shall remain in joint custody of the
rice miller and of Agency. In case of Food and Supplies
Department it shall remain in joint custody of miller and
DFSC/DFSO/AFSO/IFS/SIFS till its conversion into rice and
delivery of rice to FCI. The Agency concerned and the
rice miller will be jointly responsible for quantity and
quality of paddy stocks stored in joint custody.
In case the miller lift paddy without release order
or unauthorizedly converts it into rice, it shall tantamount
to defalcation and Agency will take any action deemed
appropriate against the miller. The miller will be
liable to pay the interest @ CCL interest of the value of
paddy for the duration of defalcation. In
addition, the miller alongwith his mill premises will be
Execution of Agreements
Millers doing custom milling of paddy shall execute an
agreement with the concerned Procurement Agencies by
30.9.2005 in the prescribed proforma and complete all other
formalities in this regard, failing which the allotment of
paddy shall be cancelled. Signatures to the agreement
must be authorized by the partners/Directors through a
legally executed General Power of Attorney. They will have
to adhere to the various terms and conditions incorporated
in the agreement. No paddy will be stored in any
miller’s premises without executing proper agreement.
Guarantee in the shape of cheque/s of Rs. 10.00 lacs and two
sureties of reputed Arhtias be taken/obtained from the
millers having one tonne capacity, which shall be increased
proportionately as per their milling capacity before
releasing paddy for milling. In case the rice mill is
taken on lease by the miller, in additon to the the surety
of the mill owner/ proprietor, two sureties of reputed
arhtias/commission agents will be taken.
These sureties will be in addition to the abovesaid
Security amount of Rs. 1,00,000 (Rs. one lac) for one tonne
capacity and Rs. 50,000/- (Rs. Fifty thousand) for
additional one tonne capacity in cash or D.D within one week
of issue of letter of acceptance. The security
deposited shall not carry on any interest at the time of
Delivery of Rice
of CMR/levy rice will be governed by the following
The miller shall utilize the milling capacity
strictly on the basis of paddy stocks stored by the
Government/Agencies and paddy purchased by millers at his
own. The miller has to maintain the ratio for delivery of
custom milled and levy rice. However, this ratio will
not be applicable on those rice millers, who will purchase
leviable paddy for delivery of levy rice only.
In case the milling of paddy of the Agencies is
delayed, Section-10 of the Levy Order, 1985 be invoked.
The rice miller shall be required to manufacture
entire rice as per specifications laid down by the Govt. of
India and deliver the same to FCI at its depot by 28th
February, 2006. The transportation/incidentals
charges, if any, shall be paid in accordance with the
instructions issued by the Govt. of India from time to time.
The delivery schedule of CMR shall be regulated as under:-
October & Nov., 2005 = 30%
In the event of failure to deliver CMR, within stipulated
period, the miller shall be liable for interest @ CCL
rate of interest for delayed period on the delivery of CMR
from the date it becomes payable till the date of
realization towards the left over quantity/stocks of paddy.
However, if any miller requests to give relaxation in the
delivery schedule a Committee of Heads of Procurement
Agencies will take final decision in this regard. The
concerned agency, in whose case miller has requested for
relaxation, shall convene the meeting of this Committee.
(iv) Delivery of
CMR/Levy rice will start immediately w.e.f. 1st
October, 2005. The rice miller shall be required to
deliver CMR of the same variety of the paddy allotted to him
for custom milling.
of common rice into grade-A rice shall be made by the miller
at his own risk. Normally no differential payment of
interchange of rice may be made. However, in
exceptional circumstancs, by recording reasons, Heads of
Agencies may decide for any individual’ case. The
decision made by Government shall be final.
(v) The liability of
quality cuts on rice, if any and other deductions made by
FCI, shall be that of the miller.
In order to streamline and regulate the delivery of
CMR/Levy Rice contract numbers will be issued by a
Committee headed by IFS of PR Centre, one representative of
State Procurement Agencies and one representative of rice
miller nominated by the Rice Millers Association. In
this regard, instructions were issued vide department memo
No. R.P-2-2005/13705 dated 22.7.2005.
The contact number for the delivery of levy rice will
be issued on receipt of fortnightly reports from the
millers. The contract numbers for the delivery of levy
rice, produced out of the paddy purchased by the millers
from other districts, shall be issued on receipt of
confirmation/certificate given by IFS/AFSO/DFSC of the
district from which paddy is purchased “that arrival of such
paddy stocks have been reduced from his accounts”.
(viii) The rice
miller will deliver rice to the Central Pool in 50 kg. bags
(B-twill gunny bags). The cost of surplus gunny bags
retained by the millers used for purchasing of paddy by the
Agencies will be realized from the miller at the rates fixed
(ix) In case, rice
miller fails to deliver the CMR of KMS 2005 of the Agency as
per the stipulated schedule and the Agency has to shift the
paddy stocks, it would be done at the risk and cost of the
miller concerned giving him due notice for this purpose.
The miller and his mill premises will be blacklisted.
As per Govt. of India instructions, conveyed vide
letter No. 15(10)/2003-Py.III dated 31.5.2005, for the
identification of the crop year rice stocks, colour on
gunny bags used for filling rice will be as under:-
Colour coding or identification marking on every bag
at a distance of about 150 mm away from any one
side of the selvedge shall be in “Red” colour.
(b) Stencil or Branding as per indentors requirement
shall be in “Blue” colour.
(c) Marking or Stitching on the mouth of
the bag after filling the grain will be done by the
FCI/State Agencies in “Red” colour.
(d) A single blue stripe running along the
length of the bag at the centre shall be kept unchanged.
Payment of milling charges
millers will be paid milling charges for custom milling of
paddy as fixed by the Government of India and as per
agreement executed with them. However, all bye-products viz.
broken rice, rice kani (rice husk and rice bran etc.) shall
be the property of the rice miller. The rice millers
will be bound to follow any change in the policy made
by the Government of India or the State Government from time
to time. The following services are to be provided by
the millers for custom milling of paddy and for delivery of
of paddy stocks.
of paddy bags before dehusking.
De-husking of paddy stocks.
Filling up of bags of rice prior to dara making.
v). Dara making of
rice bags and filling/ sewing of bags with double line
vi). Delivery of
acceptance notes, weight-check memos and other relevant
documents for claiming payment from the Food Corporation of
vii). Miller shall
stitch a raxin slip/canvas slip with each bag bearing name
of the mill/ Centre/ District/ category of rice/ net
weight/ contract No./ crop year on the bags.
VI. Thrust areas during Procurement
Review and co-ordination
The District Milling Committee will rigoursly review and
co-ordinate the procurement operations from time to time and
its information will be given to the Heads of the
Procurement Agencies. Similarly, the Heads of the
Procurement Agencies will also conduct review of the
procurement operations on periodically. Review
meetings will also be held at higher level in the State and
invariably at the level of DFS and FCFS. The
Heads of the Procurement Agencies will ensure proper
co-ordination and monitoring procurement operations.
Inspection of mandis
The Deputy Commissioners will ensure that the mandis
in their jurisdiction are inspected by senior
functionaries. Major events taking place in the mandis
are reported to higher level and appropriate action, as
warranted by situation, is taken promptly. Similarly,
the mandis allocated to various Procurement Agencies will be
inspected by the Heads of respective Procurement Agencies
periodically so as to sort out any problems/bottlenecks on
The District Administration and the Heads of the Procurement
Agencies will ensure that the stocks purchased by them are
lifted and the mandis are cleared on the same day.
No glut be allowed to take place in the mandis.
In fact, the Procurement Agencies must finalize/execute the
custom milling agreements with the millers well before the
commencement of the season and the paddy purchased by them
must be lifted from mandis and stored for its custom milling
immediately after purchase. The arrangements to
ensure proper weighment of procured foodgrains
be made in all the mandis and random checking be made before
lifting the procured stocks.
Proper and safe
storage of foodgrains
It would be ensured that the foodgrains purchased by
the agencies are stored properly and kept under safe custody
so that there is no chance of any pilferage or damage to
stocks taking place.
Education of farmers
The Procurement Agencies with the co-operation of the Market
Committees, will educate the farmers through Press,
Television, All India Radio and Public Relation Department
of the State. This will be with a view to advise
the farmers to bring their produce to the Mandis
in a neat and clean condition. The farmers must know
the prescribed parameters of quality so that they bring
their produce accordingly and the same is purchased by the
millers/ Procurement Agencies immediately on its arrival.
In the event of any heap of foodgrains not conforming to the
prescribed specifications, farmers would be advised by the
staff available in the mandis to dry and clean the stocks or
blend it with good quality stocks so as to bring it
upto the prescribed specifications for which infrastructure
has been created with each Arhtias in the mandi.
Watchful eye on the Role of BCPA
It may be ensured that the BCPA collects the bills from all
the arhitas, compiles
and submits the same to the concerned agency for payment.
This be also ensured that the
t concerned agency makes the payment to the BCPA on the
succeeding day positively so
so as to ensure that the payments to the farmers are made
within the stipulated time.
labour and transportation contractors
A watchful eye has to be kept on the functioning of all the
labour and transportation contractors in the Mandis.
Efficient functioning on their part makes the
procurement operations smooth and avoids any glut in
the Mandis. It be ensured that
these contractual arrangements function
smoothly and in case of any failure
on their part, alternate arrangements are made
promptly so that the procurement operations are
Maintenance of Accounts on the purchase of foodgrains
The accounts of the foodgrains purchased on MSP by the DFSCs
are to be maintained as per provisions of the P.R.
Manual of the department as well as instructions issued from
time to time. Necessary accounts and returns must be
sent to Headquarter regularly.
(b) Government takes a
serious view about the incomplete and improper maintenance
of various documents particularly PR-1 register. Complete
and proper documents, record and accounts as required
be maintained and special stress is laid on the
correct maintenance of PR-1 register. Every heap of
the foodgrains must be entered in the P.R-I register and no
heap is allowed to remain unaccounted far. The PR-1,
PR-3, PR-4, PR-6, PR-7, PR-16, PR-9, PR-14 (gate pass),
PR-38 and PR-86 be maintained as per provision of P.R.
Manual of the Food and Supplies Department. In case
the forms prescribed in the PR Manual particularly indicated
above are not maintained regularly on day to day basis, it
will render the official concerned as well as the
supervisory officers including District Food & Supplies
Controller /officer responsible for stern disciplinary
action. It should be particularly noted that for every
movement of foodgrains taking place from mandi to miller
premises or godowns within the centre for storage, PR-14
(gate pass) is invariably prepared. Similarly, all
operations involving financial implications must be recorded
in the daily Roznamcha in form PR-86 on the day of their
Recording of paddy variety-wise i.e.
PR-Sarbati, Muchchal or Basmati and leviable paddy etc.
(common/grade-A) instead of word ‘Paddy’ in the PR-1
register of the Department, be ensured. ‘H’ register of the
Market Committee as well as commission agents be ensured. It
is also necessary that at the close of day the
PR-1 register and H register maintained by market
committee and arhtias is signed by the concerned
Inspector / Sub Inspector and the authorized employee of the
d) The staff of the
other Procurement Agencies will also ensure proper
maintenance of accounts as per their laid down
procedure and guidelines and will also maintain every detail
about the procurement operations.
All disputes pertaining to custom milling of paddy between
the millers and the agencies shall be resolved through
arbitration by an arbitrator to be appointed by the Head of
the concerned Procurement Agency. There shall be no
objection to any such appointment by the miller concerned.